Fleet management system

Drivers

full driver profile: contacts, documents, assigned vehicle. Show page with tabs: trips, expenses, payroll — the complete P&L per driver in one place.

Counterparties

client and partner database with accounts receivable tracking: outstanding balance, unpaid trips, contact details.

Trucks & Trailers

fleet CRUD with driver assignment, status tracking (active/maintenance/idle) and full trip history per vehicle.

Routes

route reference book with distances. Used when creating trips to automatically calculate mileage and fuel costs.

Trip Queue

trip queue with a state machine: scheduled → pending → in_progress → delivered → closed. When an active trip closes, the next one in queue automatically becomes in_progress without manual intervention.

Expenses

categorised expenses by vehicle and driver: fuel, repairs, fines, depreciation. Categories managed from the admin panel without touching the code.

Salaries

payroll calculation: % of trip revenue + fixed payments. Payout log with date and comment.

Monthly P&L Reports

monthly report per driver: trip revenue, expenses (fuel, repairs), salary, net profit. Month-over-month comparison.

GPS Tracking

Leaflet map with real-time positions of the entire fleet via Freetrack API. View the current location of any vehicle without calling the driver.

Telegram Notifications

automatic manager alerts on trip status change: closed, delivered, issue. Configurable per event type.

Settings

dynamic management of expense categories, rates and payroll calculation parameters. Everything through the UI without code or manual DB edits.