TMS finance — a true P&L and batch payments
The challenge
The freight company’s TMS handled operations well, but finance lived elsewhere: how much was really earned in a month, what was owed to carriers and cross-dock vendors, where the overhead went — all of it was counted in spreadsheets. They needed a finance layer right inside the system: an honest P&L, receivables and payables, and convenient bulk payments.
What was built
A finance module was built into the TMS: a dashboard with a P&L waterfall and a Net Profit formula as the single source of truth, two AP submodules (carriers and cross-dock vendors) and overhead expense tracking — all reconciled against real data.
P&L waterfall: revenue minus eight cost lines (carriers, pallets, lumpers, accessorials, dispatcher wages, owner-operators, salaries, overhead) = Net Profit; the reconciliation invariant is pinned
the cost donut, KPIs and P&L always agree.
Carrier batch payment: unpaid invoices of several carriers are closed with one "check" and one proof file; the Combined payments tab shows every batch with a per-invoice breakdown.
Cross-dock Payments: what’s owed to vendors for drops and repacks; the amount is always read live from the load’s charges
no data duplication.
General Expenses: categories, recurring and one-off, frozen by month
and instantly reflected in Net Profit.
Period-scoped AR/AP: outstanding/overdue invoices, wages due and the net position all follow the selected period.
A Factoring column on carriers
it’s immediately clear who actually gets paid.
An eight-segment cost-breakdown donut and previous-period comparison on every KPI.
The result
The owner opens one dashboard and sees the month’s true bottom line — the formula is reconciled against real data to the cent. Paying a week’s stack of invoices takes a few clicks instead of manual one-by-one processing, and cross-dock vendor debts no longer get lost.
Tech stack
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